Dive Meet Planning Guide

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THIS IS A BASIC GUIDE DESIGNED TO HELP COACHES AND TEAMS PLAN A SUCCESSFUL DIVE MEET.

6 MONTHS

  • Set Date of Event
  • Confirm Facilities Availability - Swim Calendar & City
  • Diving Association Calendar (Set in October)
  • US DIVING (Set at Convention)

    4 MONTHS

  • Prepare meet information
  • Submit forms to Diving Association for Sanction #
  • Post forms on Internet - the earlier the better for travelers.
  • Post meet with USDiving Website - the earlier the better

    3 MONTHS
    Verify that the following positions are filled:
  • Meet Director (Coach) - Judging/Rules
  • Meet Operations Chairman (Board)
  • Registration Chairman
  • Results Chairman
  • Awards Chairman - Order medals now if needed
  • Sheet Verification Chairman
  • Publicity Chairman
  • Scoring Equipment Chairman  -Computer Equipment
  • Scoring Table Sign-ups
  • Concession (Sales) Chairman - Order t-shirts/Sammys
  • Snack Bar Chairman
  • Coaches Hospitality Chairman
  • Meet Set-up/Take-down Chairman
  • Raffle Chairman
  • Medical Staff

    2 MONTHS

  • Distribute meet Information to All Coaches
  • Verify Awards are ordered
  • Verify T-shirts & Supplies ordered

    1 MONTH

  • Review method for handling of incoming forms
  • Prepare and post layout of tables and equipment form
  • Verify equipment availability - (Shade covers, Scoring equipment, etc)
  • Sign-up Sheets Posted for Team Members hours

    2 WEEKS

  • Medals bagged and labels ready
  • Check with each chairman for update
  • Publicity information sent to Press
  • Confirm Emergency Kit Preparedness
  • Confirm Boards and Equipment in working order
  • Confirm MEET BOX Supplies available (scoring flip cards, pencils, calculators, paperweights, pencil sharpener, clipboards, extra power strips, Music CD for opening ceremony, flag, etc.)
    Note:  Meet box supplies should also include anything you need to run a manual meet that can be walked to the table in case of loss of power, to continue running the meet.

    1 WEEK

  • Process registration forms
  • File and Verify sheets submitted
  • Request SPA registration update
  • Confirm sign-ups for committees
  • Set out MEET BOX in office so it is easy to find.

    END OF MEET

  • Verify results posted on internet
  • Take down/ Setup for next days workouts
  • Prepare reports for Diving Associasion/US DIVING

    CHAIRMEN & RESPONSIBILITIES

    Meet Director (Coach) - Judging/Rules
    Responsible for decisions relating to Rules and Judging panels

    Meet Operations Chairman (Board) -
    Responsible for Chairmen & Opening Ceremony
    Provides assistance and guidance as necessary

    Registration Chairman -Processes entry forms & on-deck entries
    Confirms entry numbers for accounting records
    Displays results at Information/Registration as available

    Awards Chairman - Orders medals, sorts & Bags with labels

    Sheet Verification Chairman -Receives sheets from registration
    Uses Dive Verifier or other program to confirm rule checking for each sheet.
    Sheets are filed and prepared for each event

    Publicity Chairman
    Press info sent two weeks in advance to allow press to schedule attendance and photographers
    Results sent by Fax or email following each days events

    Scoring Equipment Chairman - Determines type of equipment to use and arranges for set-up and training as needed

    Scoring Table/ Announcer Sign-up Chairman - Arranges for individuals to assist at scoring table
    Arranges for award distribution following event

    Concession (Sales) Chairman -Set up t-shirts/Sammys (Appox 36 t-shirts per meet is average)

    Snack Bar Chairman -Purchases supplies, sets up snack bar with volunteers

    Coaches Hospitality Chairman -Arranges for food donations, set-up and maintenance

    Meet Set-up/Take-down Chairman -Arranges for major equipment set-up& displays banners as needed

    Raffle Chairman -Arranges for Donations, Display & Distribution

    Medical/Lifeguards - Arrange for lifeguards as needed when staff or coaching staff is not available.  Monitor additional pools or keep them closed, when not supervised.

    This information is intended to assist parent associations to prepare and host local diving invitationals.  Further information is available from US DIVNG for requirements and recommendations for hosting US DIVING EVENTS.

    •  

    Strong Coaching

    Todd Spohn
    Head Coach

    Janet Ely
    Assistant Coach

    Derek Starks
    Assistant Coach

    Cindy Adams
    Assistant Coach

    Sammy Lee, MD
    Coach Emeritus

    Olympic Facility

    Aquatics Complex
    Mission Viejo, California

    Official Gear

    Available from
    Competitive Aquatic Supplies
    Tue-Wed-Thu 3:30-7:30